Details for any upcoming calls will be placed here.

UAPCS

• Announcements for upcoming meetings will be made here or scroll down for past Online Meetings

  Link will be updated with upcoming trainings.

  To see information in the call click on the + to expand the selection or the - to contract the selection.

Salt Lake County Reimbursement Training

UAPCS & Salt Lake County Staff

• Video of Zoom training

  
  

• Supporting Documents

  August 26 Meeting Agenda 

  Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments Updated June 30, 2020

  Coronavirus Relief Fund Frequently Asked Questions Updated as of August 10, 2020
  

  
  

Covid-19 school reopening plans

UAPCS

• Recording

  I'm sorry, we were unable to get a quality recording.

• Supporting Documents

  • State Board of Education School Reopening Webpage
  • School Reopening Planning Handbook
  • School Reopening Requirements Template
  • Slide Presentation: Templates and Tools to Reopen K-12 School

  
  

legislative update and Covid-19 informational meeting

UAPCS

• Recording for Seminars:

  Please view our Zoom meeting recording. Please note this video recording began about 3 minutes into the call.

  
  

• Powerpoint link below

  Powerpoint

• Information on Liability

  In our discussion, we were asked about liability if a staff member/student contracted Covid-19. The USBE shared this document regarding school liability.

• Administrative Costs Funding Information

  In our discussion, we spoke about how the legislature is restructuring the administrative cost funding in light of the economic impact of the pandemic. Here are the numbers discussed:

  LEA Student Enrollment	Funding Amount
  0-299	$40,000
  300-399	$35,000
  400-499	$30,000
  500-599	$25,000
  600-999	$20,000
  1000-1999	$15,000
  2000+	$0

tenth Covid-19 informational meeting

UAPCS

• No recordings for Seminars available.

• Budget Reductions Recommendations Spreadsheet

  Download  Budget Reductions Recommendations Spreadsheet

• Contact the Public Education Appropriations Committee

  We suggest you contact the members of the public education appropriations subcommittee to express any concerns with the funding recommendations.

  Link to committee meetings and member information here

• Powerpoint link below

  Powerpoint for May 22 call here

• Samples of Continuation of Education Policies (for distance learning)

  Sample policies: Policy from Mountain Heights Academy, Utah Virtual Academy, Lumen Scholars, and Davinci Academy.

  Sample policy from CS Lewis Academy (page 4 under Exceptions)

• Link to Example of Plexiglass/Plastic Desk Separators

  In our 12pm discussion, we talked about plexiglass dividers to keep students separated.

  Here is an Amazon link to a sample: https://www.amazon.com/Really-Good-Stuff-Plastic-Privacy/dp/B07KCJJ5HC

  Some schools are producing their own with plexiglass and duct tape hinges.

ninth Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  Link for 10am  call (22 minutes) here or Google drive: https://drive.google.com/file/d/1D8bO8zbLTEjeZbd9eEQVOYgZ-3LXcLaS/view?usp=sharing

  Link for 12pm call (20 minutes) here or Google drive: https://drive.google.com/file/d/14EPiKJYPzGOOe23wZqkaecmMI8LQLX0k/view?usp=sharing

• Powerpoint link below:

  Powerpoint here

eighth Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  Link here for 10am call (26 minutes) or at Google docs https://drive.google.com/file/d/1XvYVH2nvCPw55biZ2RjgWNUU2T8sjSj-/view?usp=sharing

  Link here for 12pm call (20 minutes) or at Google docs https://drive.google.com/file/d/1mJABorNIA_Zja3wQEFrZpiaUYbTms5YZ/view?usp=sharing

• Powerpoint link below:

  See the powerpoint here

seventh Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  Link here for 10am recording (32 minutes) or https://drive.google.com/file/d/1C7uL37kgr71lXwxchxLZxX15Z-9XebR8/view?usp=sharing .

  Link here for 12pm recording (32 minutes) or https://drive.google.com/file/d/1O8EZKdFMJhRmquuqg10I8m2ZapNZNstj/view?usp=sharing.

• Powerpoint link below:

  May 1 powerpoint includes topics of school calendar for the rest of the year, enrollment/marketing, hiring, teacher support, graduation, budgeting, open meeting reminder.

• Ideas for Teacher Support:

  • Weekly digital staff meetings
  • Regular calls/emails to check on them
  • Small gifts/gift cards/treats
  • Doordash lunch delivered so you can have a virtual lunch meeting
  • Stipends to cover extra time spend on digital learning
  • Yard signs of appreciation
  • Video by board members expressing appreciation
  • Printing fun t-shirts
  • Highlighting teachers in local newspaper

sixth Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  • Link here for 10am (30 minute) recording or https://drive.google.com/file/d/1RFzL6-d8ItPAmWGBVYsOxQAL9TgdYU0p/view?usp=sharing. (There is some static in the recording.)
  • Link here for 12pm (30 minute) recording or https://drive.google.com/file/d/1JLfUnQjrOujU2hkBSD1HLQIOsszWc3Gb/view?usp=sharing

• Powerpoint link below:

  Please link here to download the powerpoint.

• Discussion Summary below:

  Talk of spring celebrations and graduations:

  • Student yard signs to celebrate graduates/teachers for teacher appreciation
  • Virtual field day w/minute to win it activities
  • Google Meet for small graduation events (8th grade graduation, etc.)
  • Check USBE Google doc for graduation event ideas here

  Questions of returning to school:

  • Teachers on campus during summer to prep classrooms or participate in teacher training sessions. What will the guidelines be?
  • Students in fall: smaller class sizes/break up lunchroom and playground time?
  • Families who prefer to maintain social distancing are concerned about on-campus attendance when on-line schooling has been working well. They don't want to lose spot in charter school.
  • What about extra time it takes teachers to educate in so many ways/longer school days?
  • UAPCS recommends consulting with authorizer and local health department for guidelines. There may be differences depending on county regulations. There are a lot of unknowns until at least May 1st. 

  Discussion about the federal Payment Protection Plan:

  • We discussed why some schools may have used it (hourly workers, including paras, janitorial services, etc.) and best ways to apply (smaller, local banks are receiving funds quicker than some larger, national banks). 
  • The National Alliance for Public Charter Schools has also addressed this topic and shared the following: "The Small Business Administration (SBA), in consultation with the Treasury Department, released new FAQs yesterday regarding SBA's Paycheck Protection Program loans (linked below). Question #31, in particular, reinforces the concept of making a good faith certification concerning immediate financial need. We recommend that schools consult with their attorneys regarding how this new guidance may impact their specific circumstances. "
  •   https://home.treasury.gov/system/files/136/Paycheck-Protection-Program-Frequently-Asked-Questions.pdf

• Follow up to last week discussion re: parent communication with one school email:

  Sam Gibb, Vista School, shared what his school does to communicate with parents. They send one email weekly with links to the specific grade information so that parents aren't bombarded with a separate email for each child at the school. Link Here for an example of his school's email.

fifth Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  Link to the 10am (37 minutes) call here or https://drive.google.com/file/d/1tCesT9Lm4l86AVsVWO8mTkSrOn0o2JPD/view?usp=sharing

  Link to the 12pm (39 minutes) call here or https://drive.google.com/file/d/1Gx0Q0PkczhCkuB4y3fOM8ihgup9R5M7t/view?usp=sharing

• Powerpoint link below:

  Slides here or from Google Docs: https://drive.google.com/file/d/1Na7JUBITvRqEa1KgAJKBCOKY-OAzwtP3/view?usp=sharing

• Link to USBE Google Doc to Share Graduation Ideas:

  Please link to the Google Doc to add your school's graduation ideas.

• Other resources discussed (grading, supporting families, school/home communication)

  • USBE Graduation Grading and More
  • USBE Guidance for Supporting Families during Online Learning
  • Sample of email from Vista School (Sam Gibb) so that only ONE communication email comes from the school each week: Link here

• Resources from USBE Board Meeting April 16, 2020:

  • USBE Three Phases (Superintendent Dickson presentation)
  • USBE Requests for Statutory Changes
  • Motion to Waive Rules from March 19
  • Motion to Waive Rules from April 2
  • Legislative Exemptions Regarding Assessments
  • USBE Graduation Grading and More
  • Top 7 Federal Flexibilities

fourth Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  • 10am call (25 minutes) listen here or link to https://drive.google.com/file/d/1IgL7pCZCu6-2_s6TiSuPJ5E6jcxKIN8E/view?usp=sharing
  • 12pm (30 minutes) call listen here or https://drive.google.com/file/d/1V9gJmyU0K1jqPLQDdwfLoJf214UOTAZC/view?usp=sharing

• Sample Policy for Pay w/Federal Funds during School Closure

  Here is a generic policy: https://vahara-o2-public.s3.amazonaws.com/media/33612/Sample-Policy-Paid-Time-off-During-School-Closure.docx from the Beaver School District policy.  

  USBE Guidance from Scott Jones: https://vahara-o2-public.s3.amazonaws.com/media/33613/USBE-Guidance.pdf

• Federal Funding Fact Sheet (discussed today when seeking reimbursement for employees using restricted funds)

  https://vahara-o2-public.s3.amazonaws.com/media/32328/factsheet-fiscal-questions.pdf

• Powerpoint link below including the topics discussed: Graduation, USBE Updates, Federal Grants Funding and restricted funds, Board Updates

  Link here.

third Covid-19 informational meeting

UAPCS

• Recording for 10am and 12pm Seminars:

  • 10am call (44 minutes) listen here,  Google Drive https://drive.google.com/file/d/1ktTcRIAw-7rYShCxNlc0kO22P0Nl4YF9/view?usp=sharing
  • 12pm call (25 minutes) listen here, Google Drive https://drive.google.com/file/d/1X5n_qk4ESmvevaKQ-l3l-vR7dBeewFBe/view?usp=sharing

• Powerpoint link below including the topics discussed: Supporting Teachers, Ensuring Students Don't Fall Behind, USBE Updates, Legislative Updates, Info for Boards, Info for Admin, Federal Updates, and Resources

  Download the April 3 Seminar information here.

• Resources for Supporting Teachers

  Supporting Teachers

  •Workplace Safety https://www.dol.gov/coronavirus 

  •Helping Teachers switch to remote learning https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/11/helping-teachers-students-switch-remote-learning/  

  •Virtual Learning Navigator https://sites.google.com/teachforallnetwork.org/virtuallearningnavigator/get-started?authuser=0 

  •Free Resources https://thejournal.com/articles/2020/03/13/free-resources-ed-tech-companies-step-up-during-coronavirus-outbreak.aspx 

  •Mental Health https://www.mass.gov/info-details/maintaining-emotional-health-well-being-during-the-covid-19-outbreak#resources-for-reducing-stress-and-healthy-coping- 

  •10 Steps to Transfer your course online https://www.weforum.org/agenda/2020/03/covid-19-10-steps-online-learning/

  •We Are Teachers Resources for Student Internet Access https://www.reviews.com/jobs-and-education/education/internet-options-for-students/

  
  

  
  

   

• Resources for Ensuring No Student Falls Behind

  Ensuring No Students are falling behind

  •IDEA https://www2.ed.gov/about/offices/list/ocr/frontpage/faq/rr/policyguidance/Supple%20Fact%20Sheet%203.21.20%20FINAL.pdf?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term= 

  •On The Move to Remote Learning https://www.forbes.com/sites/tomvanderark/2020/03/18/on-the-move-to-remote-learning/#5cbedc4b180f 

  •Just for Kids https://www.npr.org/sections/goatsandsoda/2020/02/28/809580453/just-for-kids-a-comic-exploring-the-new-coronavirus 

  •Ways to Cope in Trying Times https://www.secondstep.org/covid19support?mkt_tok=eyjpijoitkrbmfl6utvoaljttw1fesisinqioijrrjr3v2uwzezmunfhcjq4shp0mkhbzu9ydei1bjzoy28xvmo3dvkyxc84aktwt01pce42befmahvhtgfhngr2vzdxvwzsegjta3llqjhgyu1fswu1axpueetctu1trduxczbnrzbwdg5iu3lxdgd3v3b0cjy2bdjqtjq5necrdvmifq%3d%3d

  •Engaging Students https://www.youtube.com/watch?v=dZxwtYm_Gsc

• Resources for Governing Boards

  Governing Boards

  •National Alliance for Public Charter Schools://www.publiccharters.org/covid-19-resources-charter-schools 

• Resources for Admin

  School Admin

  •School Closure Continuity of Education plan https://www.schools.utah.gov/coronavirus?mid=4985&aid=9 

• CARE Act Information

  Federal Updates

  •Information on CARES ACT https://www.publiccharters.org/cares-act-low-or-no-cost-lending-programs-charter-schools , https://www.youtube.com/watch?v=vdxOaeSkHuw&feature=youtu.be, https://cdn2.hubspot.net/hubfs/560116/CARESActWebinarPresentation.pdf, https://drive.google.com/file/d/1tCqLveB7IiB8gcSbskzHEFQhCSy0rsTs/view 

• Additional Resources

  Additional Information

  •PIE Network https://pie-network.org/article/rapid-response-coronavirus/ 

  •Students Civil Rights https://www.ed.gov/news/press-releases/us-department-education-releases-webinar-fact-sheet-protecting-students-civil-rights-during-covid-19-response 

  •Parenting During COVID 19 https://www.psychologytoday.com/us/blog/little-house-calls/202003/parenting-during-covid-19?fbclid=IwAR0zvJgfYsgQxhRJKf7VkXECuh6q1MlP3ZT6fYBOU6TrIEb5GQJUe8iIyeQ

• Where can I access the 2020 USBE Legislative Summary?

  You can link to the USBE website here or download the document directly here.

second Covid-19 informational meeting

UAPCS

• Link to listen to the 40 minute seminar.

  Link here or link to Google drive: https://drive.google.com/file/d/1Q6Q1bIqDIP360q-ngrFIE4emFENrVAc3/view?usp=sharing

• Powerpoint link below including the topics discussed: Special Education, Attendance, School Lunch, School Grades, Education Inequities, Learning Resources, State Updates, Governing Board Information, Administration Information, Federal Updates, Resources

  Download information presented: March 26 Slides.pdf

• Follow up to continuing education metric, additional sample policy:

  CS Lewis Academy's Student Membership policy has a section (page 4 under Exceptions) that provides for student attendance counts during times of "emergency." See policy here. This allows for student accounting so the ADM can be calculated.

• List of all resources on the Powerpoint:

  Resources listed below. You can also link to the Resources page under Covid-19 & School Dismissal Information tab.

  
  

  •School Closure Continuity of Education plan https://www.schools.utah.gov/coronavirus?mid=4985&aid=9 

  •Public Charter Schools https://www.publiccharters.org/covid-19-resources-charter-schools 

  •TNTP blog: https://tntp.org/blog/post/resources-for-learning-at-home-when-schools-close

  •Instruction Partners https://instructionpartners.org 

  •Action steps https://instructionpartners.org/resources/coronavirus-planning-2 

  •EdSurge https://www.edsurge.com/research/guides/navigating-uncertain-times-how-schools-can-cope-with-coronavirus 

  •10 tips https://www.edsurge.com/news/2020-03-09-preparing-to-take-school-online-here-are-10-tips-to-make-it-work 

  •We Are Teachers https://www.weareteachers.com/free-online-learning-resources/ 

  •National School Choice Week
   https://schoolchoiceweek.com/keep-learning/ 

  •Emerson Collective https://www.emersoncollective.com/articles/2020/03/covid19-resources-for-remote-learning/?mc_cid=fee2a7a594&mc_eid=30bad32987 

  •Medium https://stories.chartergrowthfund.org/first-steps-into-virtual-instruction-lessons-learned-and-advice-from-a-pioneer-45dc47aee131 

  •Charter School Growth Fund https://stories.chartergrowthfund.org/approaches-to-instruction-during-school-closure-70e56b064d13 

  •Code.org https://code.org/break 

  •Barbara Bush Foundation https://www.barbarabush.org/toolkit-for-at-home-learning/ 

  •Learning Heroes https://bealearninghero.org 

  •National Summer Learning Association https://www.summerlearning.org/resources-for-programs-and-families-during-school-closures/ 

  •U.S. Department of Agriculture https://www.fns.usda.gov/disaster/pandemic/covid-19 

  •The Food Research and Action Center https://frac.org/wp-content/uploads/AASA-FRAC-COVID-FINAL-FACT-SHEET-3-18-2020-2.pdf 

  •The National Center for Special Education in Charter Schools https://www.ncsecs.org/news/covid-19-and-students-with-disabilities/ 

  •The Department of Education https://www2.ed.gov/about/offices/list/ocr/frontpage/faq/rr/policyguidance/Supple%20Fact%20Sheet%203.21.20%20FINAL.pdf 

  •Education Trust https://s3-us-east-2.amazonaws.com/edtrustmain/wp-content/uploads/sites/5/2020/03/10171236/Educational-Equity-and-Coronavirus.pdf 

  •School House Connection https://www.schoolhouseconnection.org/covid19-and-homelessness/ 

  •Newsela https://go.newsela.com/Complimentary-Access-Request.html 

  •Great Minds https://greatminds.org 

  •Learn at Home https://www.schools.nyc.gov/learning/learn-at-home 

  •Kahn Academy https://khanacademy.zendesk.com/hc/en-us/articles/360040167432-How-can-Khan-Academy-be-used-for-remote-learning-during-school-closures- 

  •Office of Schools and Secondary Education https://oese.ed.gov/files/2020/03/COVID-19-OESE-FINAL-3.12.20.pdf 

  •Center for Disease Control and Prevention https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/guidance-for-schools.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fspecific-groups%2Fguidance-for-schools.html 

  •Utah Education Network https://www.uen.org/learnathome/ 

  •Internet options for families https://www.schools.utah.gov/file/b7ddf77d-ea17-4f0d-94f4-5d84b5f2e66e 

  •CDC guidance for disinfecting facilities https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html 

  •USBE Student Data privacy https://www.schools.utah.gov/coronavirus?mid=4985&aid=13 

first Covid-19 informational seminar

UAPCS

• Link to listen to the 30 minute seminar.

  Link here. Or go to https://drive.google.com/file/d/1bwpz0G0BpfcvGyv51vf96X_vOD8pMPos/view?usp=sharing

• Discussed motions by USBE at Board Meeting today:

  Link to summary: COVID-19 March 19 2020.docx

• School boards need to identify a continuing education metric (pupil accounting) according to R277-419 to support funding through ADM.

  Sample policies: Policy from Mountain Heights Academy, Utah Virtual Academy, Lumen Scholars, and Davinci Academy.

  Sample policy from CS Lewis Academy (page 4 under Exceptions)

• Trust Land Funding deadline has been postponed until June 1st, HOWEVER to receive funds in a timely manner schools must upload Trust Land plans by May 15, 2020.

  The online system is being maintained June/July 2020 and will not be receiving updated trustland plans then, so funding may be delayed.

• Cassie Hays, Terra Academy, shared the Google online platform that her school uses

  Link:  https://sites.google.com/theterraacademy.org/terraschooldismissale-copy/home?authuser=2

• USBE has also suspended state assessments.

  It is unclear how that will affect pre-turnaround and turnaround status for schools. We will keep watching for further clarifying details.